System Notifications

System notifications allow administrators to inform all users about important events such as planned maintenance windows. Notifications appear as banners in the Artemis UI for all connected users.

Creating a System Notification

1. Navigate to Administration > System Notifications.
2. Click Create a new system notification.
3. Fill in the form:
   • Title: A short descriptive title (required, max 50 characters).
   • Text: Additional details about the notification.
   • Type: INFO or WARNING (determines the banner style).
   • Notification Date: When the banner should start appearing.
   • Expiration Date: When the banner should disappear (must be after the notification date).

Maintenance Email Announcements

When creating a new system notification, administrators can optionally send an email to all instructors of ongoing courses:

1. Check the Announce maintenance to all instructors via email checkbox.
2. The form displays the number of instructors who will receive the email.
3. Upon saving, each instructor receives a localized email with the maintenance window details.

Who receives the email?

• All users who belong to an instructor group of an ongoing course (a course whose start date is in the past or unset, and whose end date is in the future or unset).
• Users who have not opted out of maintenance notifications in their user settings.
• Only users with a valid email address.

Opting out

Instructors can disable maintenance email notifications in User Settings > Notifications by toggling the Planned Maintenance Announcements option.

A mail that the SMTP server does not accept is kept and sent again later, and test users receive no maintenance email unless they enabled it. See E-Mail Delivery.